Brooks Management

Experienced Condominium Management

Brooks Management takes pride in having been the first management company in Massachusetts devoted exclusively to condominiums. We have served condominium associations for over 20 years. Every community is treated as our own property. As president of the company, I understand the concerns of homeowners and try to work with trustees to deal with these concerns.

The Association must be absolutely sure that your condominium is being run as smoothly as possible. The well-managed condominium will maintain its optimum value. To insure that your condominium is well run, it is important to hire a management firm with the expertise and experience to anticipate problems, plan for long-term maintenance, and have an active voice in the operation of your community.

Professional condominium management is different from other types of real estate management. It requires a management firm that specializes in the unique problems, legalities and requirements of condominium living. Remember, condominium associations should be treated as a business and this requires continuity to ensure it will be smooth-running and successful.

Quality Living Environment: Maintenance and Architectural Control

As part of our service to your community, Brooks Management Corporation will see to it that the Association's procedures and standards for architectural control are administered to create and preserve a quality living environment for the members, as well as enforcing the rules and regulations of the community as the Trustees see fit.

Maintenance, repair, and replacement, as needed, is inspected to ensure that these jobs are performed correctly. We will see to it that the Association property is in compliance with the laws and/or ordinances of the Town and State. Services provided to the community must be performed adequately and on a timely basis; i.e., landscape services, etc. We will oversee these operations.

Dependable Financial Services

With respect to finances, we will prepare annual operating budgets and budgets for capital improvements and replacements for the Board's review and action. We will oversee the collection of condominium fees and assessments, as well as initiate collection action on delinquencies. We will set up checking, savings and other accounts for the Association and maintain and reconcile these accounts monthly. Monthly financial reports, including trial balance, operating statement, balance sheet, variance report, delinquencies and disbursements are prepared and become part of the Association records. Samples of reports sent monthly to Trustees are included with this proposal. We will assist the Association's accountant in performing yearly audits and preparing tax returns.

We will coordinate all Association management matters and see to it that general administrative services are adequately provided. Included in these administrative services is 24-hour emergency answering service, preparation of general correspondence, complaint procedure, record keeping of legal documents, homeowner rosters, financial statements. In addition, we will handle contract bid invitations, analysis, negotiation, inspection and payment.

We will help the Board protect the interests of the Association by advising and assisting in its arrangements for liability and damage insurance on common property, fidelity bonds, directors and officers insurance, and services of the Association's accountant and attorney.